How do I customise my DYMO label template tags? - LabCollector

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How do I customise my DYMO label template tags?

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 Completing all of the steps described here requires admin or super-admin level permissions.

The DYMO templates are managed in LabCollector in Admin > Setup > Printers and Labels > Dymo Printers.

To make your own template tags follow these steps:

  1. Download the DYMO software and only use versions up to 8.5.4 (not compatible with 8.6.x) or version 8.7.

DYMO LabelTM Software v8.5.4, Windows®
DYMO LabelTM Software v8.5.4, Mac®
DYMO LabelTM Software v8.7.2, Windows®
DYMO LabelTM Software v8.7.2, Mac®

  1. Download the DYMO template tags from the attachments tab in the Storage Accessories DYMO page. Unzip the folder of templates into My Documents>Dymo Label>Labels, for example.
  2. Open the DYMO software and go to File > Open and navigate to the folder where you unzipped the templates and choose the template with the label size and type that you need. Please keep the label in Portrait orientation.
  3. Edit/Add the various elements you want in your label – see step 5 for the correct object type (legend A).
  4. Arrange the various elements as you wish (legend B). Be careful not to change the proportions of image objects (for 2D barcodes) as this can cause corruption of the associated XML file – it’s okay to change the overall size by pulling the image by the bottom right corner but not to stretch one dimension in relation to the other by pulling the sides. 
  5. Select an element on the label and click on Properties (legend C). Switch to the Advanced tab and fill in the Reference Name according to the following rules:

IMPORTANT NOTE: Be careful to the space inserted after or before the tags used.

##RNAME##               on a TEXT object name to add record name. This is the name or label field.
##RID##                      on a TEXT object name to add record ID. For example 645/SP.
##RBARCODE1D##  on the BARCODE object name for 1D barcode (any type works including QRCode)
##RBARCODE2D##  on an IMAGE object name for 2D barcode (type Datamatrix)
##RCOMMENTS##   on a TEXT object name adds a comment with extra field and options
##BOXEQUIP##        on a TEXT object name adds a comment with extra field and options (only for box labels, gives Storage Equipment name). This tag will add the equipment name that the box is assigned to at the time of label printing.  That is, the freezer, shelf, or nitrogen tank name will be inserted. This tag is new to v5.4.

Note: Apart from this LSM v3.217 offers new tags that can be used for DYMO templates, click the link to see the KB.

Customizing labels with values from record fields:

This label customization feature only is available for LabCollector v5.31 and later.
  • For a custom field use a TEXT object within the DYMO software and for the Reference Name use the following nomenclature ##CustomFieldDatabaseName##.

  • You can find the Database Name for your custom field by going to Admin > Data > Custom Fields and clicking on the Database symbol indicated above. The Database Name will be then be displayed. Likewise, for default fields you can do to Admin > Data > Default Fields and follow the same steps.

  • For the picture above this would be ##patient_id##.

7. Click OK to save Properties and then save the template with the file extension .label.
8. On LabCollector go to Admin > Setup > Printers and Labels > Dymo Printers.
9. Browse and choose your new template file and click Submit.
10. When you want to print your custom label select this template.

Note: 

If you are using FireFox browser and facing issues to print from DYMO printer, you could try solving this issue by accepting the security risk from https://localhost:41951 or https://127.0.0.1:41951 (click the link to check).

It will show the error like the below image.
English translation: The error shows that the policy does not allow to consult the remote resource located on the localhost.


  • You can also check the troubleshooting part in the Chrome browser in our KB describing how to use DYMO. 

Related topics:

Check out KB on how to use DYMO barcode printing in LSM.